Saturday was a hot sweltering day for the meeting. Luckily the previous nights rains did not hinder us from getting in. The meeting ran long and it was hot, humid and no work was performed after the meeting.
The only member absent was Charles S.
A letter was presented from ATCO expressing the desire for the same board members to continue, but that the vice president and president may swap roles. Glen has deferred to Brian for President. Brian will serve as President and Glen as Vice President.
Marc and Jeff E were the two nominated for treasurer. Marc was voted in as the new treasurer with eleven votes to Jeff’s five .
Committee members nominated were Randy R, Barry L, James Y, Craig M, and Jeff C.
Randy and Barry were elected as committee members with Randy receiving ten votes and Barry receiving 7 votes. James received 6, Craig 3 and Jeff 6.
The two committee members are now Barry Lewis and Randy Roberts.
The following items were voted on and passed:
- The associate membership has been removed. (Motion by Randy R, 2nd by Marc)
- The membership cap has been reduced to 15. (Motion by Dee L 2nd by Jeff C)
- Guest fees are $50 per day, $25 per day for immediate family. (Motion by Brian, 2nd by Dee)
- The building site fee in the bylaws is being changed to match the ATCO billing on the invoice ($100).
- Working guest working at least 6 hours may hunt one day, subject to approval by board. (Motion by Craig, 2nd by Jeff)
- Working guest with tractor working at least 6 hours may receive two hunts in compensation, subject to approval by board. Tractor fee and/or fuel not reimbursed. (Motion by Craig, 2nd by Jeff)
- 5 mandatory workdays as opposed to 3 (Motion by Brian, 2nd by Glen)
Last year’s associate member, Chase B, was voted on for membership and received enough votes to become a full member.
Clyde presented the financial report and a motion was made and seconded to approve, the financial report was approved.
Currently the the dues are $1,300, plus $100 for those with a campsite and $25 for insurance. All members must pay the insurance. Dues will be due by July 1. The roster drop date is July 15.
During the meeting we discussed the fact that our biologist was pleased with the progress of our deer program as all four bucks were 5.5 years old; however, an email was received late on Friday with some concern about weights of three different deer. The three deer were a 100lb fawn, a 150 lb 7.5 year old doe and another 145 lb doe. As a result, our biologist has stated that we are to calibrate the scales. Brian was to bring two 45lb weights but forgot to bring them to the meeting, which is understandable, it was a hard night at the fire dept with all the storms. Anyway, we need to test that scale. Also we need to weigh the gambrel, accurately. Ideally the gambrel should not be used to weigh deer or if used, the gambrel’s weight should be reduced from the weight of the deer when entering data.
Our biologist has expressed concern about people entering the correct weights. Our biologist maintains that fawn deer in our “thick loess” region will not attain a weight of 100 lbs. A male fawn can possibly attain a weight of 90 lbs, but it is rare. As a suggested best practice, to prevent any suspicion, anyone harvesting a first year deer without directors present should take a photo of the scale with the scale readable and as much of the deer in the photo as possible. Another best practice would be to measure the girth of the deer’s chest immediately behind the front legs and obtain a photo of the tape measurement while the deer is still suspended on the gambrel. These are not rules, yet, but these two things would provide additional help in validating a weight.
Scale measurements. The weight is to be measured at the bottom of the red block, not the top. For example, the evening Craig killed his 235 lb eight point we took a photo of the scale. Increments are five lbs. The bottom of the red block is two increments past 225 making it 235 lbs. The measurement was made without the gambrel present. Using the step ladder to look at the scale directly is a best practice to prevent angles of view from affecting measurements.